EXECUTIVE/SENIOR EXECUTIVE - ADMIN

WHAT IS EDENRED?

Edenred is a leading digital platform for services and payments and the everyday companion for people at work, connecting more than 60 million users and more than 2 million partner merchants in 45 countries via 1 million corporate clients. Edenred offers specific-purpose payment solutions for food (such as meal benefits), engagement (such as gift cards and engagement platforms), mobility (such as multi-energy solutions, including EV charging, maintenance, toll and parking) and corporate payments (such as virtual cards). 

True to the Group's purpose, "Enrich connections. For good.", these solutions enhance users’ well-being and purchasing power. They improve companies’ attractiveness and efficiency, and vitalize the employment market and the local economy. They also foster access to healthier food, more environmentally friendly products and sustainable mobility.

Edenred’s 12,000 employees are committed to making the world of work a connected ecosystem that is safer, more efficient and more responsible every day. In 2024, thanks to its global technology assets, the Group managed close to €45 billion in business volume, primarily carried out via mobile applications, online platforms and cards.

Edenred is listed on the Euronext Paris stock exchange and included in the following indices: CAC 40, CAC 40 ESG, CAC Large 60, Euronext 100, Euronext Tech Leaders, FTSE4Good, DJSI Europe Index, DJSI World Index, and MSCI Europe.

WHAT'S IN IT FOR ME?

Be part of an enthusiastic, collaborative, global team launching a category-defining platform in India's booming employee engagement market. Work in a truly global environment where you'll collaborate across 44 countries, bringing perspectives from diverse markets while building something meaningful in India. Experience genuine inclusion where "You come as you are, and you contribute” - we encourage you to bring your full self and your best self to work each day. Thrive in a fast-paced, highly imaginative environment backed by a global leader with proven expertise, while working on solutions that enhance employee well-being, drive engagement, and help HR teams solve critical challenges around talent attraction and retention.

YOUR ROLE

The Senior Executive / Executive - Administration will be responsible for ensuring the smooth and efficient functioning of administrative operations, including travel and accommodation management, facilities and office administration, vendor coordination, employee support services, and workplace infrastructure management, while maintaining cost efficiency, service quality, and compliance with organizational policies.

He/she will be in charge of:

Administration & Employee Support
• Manage office supplies, stationery, consumables, and inventory levels.
• Support onboarding activities, including workstation readiness, access cards, seating allocation, and employee welcome arrangements.
• Address employee concerns related to facilities, transportation, travel, accommodation, and workplace services.
• Maintain administrative records, agreements, licenses, and service contracts.
• Coordinate employee engagement initiatives, official events, leadership visits, and office functions.  

Compliance, Authorities Management & Safety
• Ensure compliance with company administration policies, statutory regulations, and workplace safety guidelines.
• Liaise with building management, government authorities, and regulatory bodies for licenses, permits, and approvals.
• Coordinate fire drills, emergency preparedness activities, safety inspections, and audit requirements.
• Maintain records related to facility audits, vendor compliance, statutory requirements, and safety certifications.
• Support implementation of health, safety, and environmental (HSE) standards across the workplace.  

Cost Control & Reporting
• Track administrative expenses and support budget adherence.
• Identify opportunities for cost optimization in travel, accommodation, vendor management, and facility operations.
• Prepare MIS reports on administration expenses, vendor performance, facility utilization, and key service metrics.  

Facilities & Office Management
• Ensure smooth functioning of office facilities, including housekeeping, security, cafeteria, pantry, and maintenance services.
• Manage housekeeping operations and workplace hygiene standards across office premises.
• Coordinate preventive and corrective maintenance of office infrastructure, equipment, utilities, and amenities.
• Conduct regular workplace inspections to ensure safety, cleanliness, and service quality.
• Manage seating arrangements, meeting rooms, workspace allocation, office relocations, renovations, and infrastructure upgrades.  

Travel & Accommodation Management
• Coordinate travel arrangements including flight, train, cab, and hotel bookings for employees and visitors.
• Manage travel requests in line with company policies and budgets.
• Arrange accommodation and transportation for new joiners, business travelers, leadership visits, and guests.
• Liaise with travel agencies, hotels, and transport vendors for bookings and issue resolutions.
• Maintain travel records, invoices, and expense documentation for audits and reimbursements.  

Vendor Management
• Manage and coordinate with facility, travel, transport, housekeeping, security, and maintenance vendors.
• Monitor vendor performance and compliance with agreed service levels.
• Obtain quotations, compare costs, and support procurement of administrative requirements.
• Verify and process vendor invoices and ensure timely payment coordination.

YOUR PROFILE

• You have 6+ years experience in a similar function
• You are a graduate in any discipline.
• A degree, diploma, or certification in Business Administration, Facilities Management, Hospitality Management, Operations Management, or related fields will be an added advantage.  

You have demonstrated:
• Strong ownership and service orientation.
• Effective stakeholder and vendor management skills.
• Experience in travel, accommodation, and facilities management.
• Strong planning, organization, and problem-solving abilities.
• Ability to ensure smooth workplace operations and employee support.

Languages required: English

PREFERRED COMPANIES

-     SaaS companies  

-     Mid stage startups  

-     Fintech/payment adjacent companies   

Tentative Start Date: 30-Sep-26

Location: Thane

Hybrid Working: MWF in Office / TT Remote 

OUR COMMITMENT

Edenred is all about meritocracy. You come as you are, and you contribute. Indeed, the Edenred Group recognizes, recruits and develops all talents and singularities.

We are committed to preventing all forms of discrimination and to providing all our candidates with equal opportunities regardless of their gender and gender expression, disability, origin, religious belief and sexual orientation or any other criteria.

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